agorum® Introduces Software for Revisionssicher Email Archiving
German software company agorum® Software GmbH has released a new solution for automated, legally compliant email archiving. The agorum core system aims to improve process efficiency and transparency while ensuring long-term, secure storage of business communications.
agorum® Software GmbH, a technology firm based in Germany, has announced the launch of its email archiving software designed to ensure business communications are stored in a compliant and secure manner. The new solution automates the process of long-term email storage, making messages easily searchable and accessible while adhering to strict German legal requirements, such as the GoBD (Principles for the Proper Management and Storage of Books, Records, and Documents in Electronic Form).
In today's professional environment, emails are a primary form of communication, leading to a high volume of messages daily. This necessitates robust archiving to comply with regulations like the HGB (German Commercial Code) and AO (Fiscal Code), which mandate the retention of business-related emails for specified periods. Many companies currently lack standardized processes, leading to inefficiencies and compliance risks. agorum core aims to address this by providing a systematic solution.
The software facilitates the digital archiving of emails, replacing individual, often inconsistent, methods with a centralized system. Incoming and outgoing emails are systematically stored on a central server and automatically assigned to digital files. This ensures data integrity, availability, and compliance with data protection laws. The company emphasizes that email archiving is not voluntary for businesses but a legal requirement.
Key legal directives like GoBD require emails to be archived in an unalterable format, with no data loss, and full retrievability. The archiving process must be documented and auditable. Importantly, the software is designed to exclude the archiving of private emails from employees and job application emails to comply with data privacy regulations such as the GDPR.
By implementing agorum core, businesses can streamline workflows, enhance transparency, and reduce the risk of penalties associated with non-compliance. The integration with document management systems further amplifies these benefits, contributing to more efficient business operations.